Commercial landscaping time tracking
Commercial landscaping time tracking for crews that service fifteen properties a day.
Commercial landscaping time tracking has to turn a crew's route into hours by property. ZeroBadge gives each crew member a company-managed badge. Power on at the yard starts the shift, each property you service is a location drawn from its address, and the record shows time at each stop and the drives between them. The badge reports about every 5 minutes, so stops shorter than that may not resolve.
- Time at each property on a route
- Yard, dump and drive time separated
- One month or more of battery life*
*Under qualifying operating conditions. Battery life varies with reporting frequency, signal conditions, usage, and configuration.
Crews by jobsite
Jobsite | Mon | Tue | Wed | Thu | Fri | Hours |
|---|---|---|---|---|---|---|
| Riverside | 6 | 10 | 9 | 9 | 9 | 375.0 |
| Harbor Yard | 10 | 7 | 7 | 7 | 7 | 300.8 |
| Northgate | 8 | 8 | 8 | 8 | 8 | 328.9 |
What ZeroBadge does for you
How ZeroBadge helps commercial landscaping
One company badge per worker covers safety alerts, timekeeping, labor analytics and ZeroBadge AI. Here is what each part does in your line of work.
01
Worker safety
A crew member working alone on a large property can press the alert button, and the office sees which property raised it.
Learn more02
Workforce management
See which route crews have started and which have not left the yard, so a late start on a long route is caught early.
Learn more03
Automated timekeeping
Badge on at the yard starts the day, and the route's stops, the dump and the mulch yard stay within one shift, with no phone needed.
Learn more04
Workforce productivity
Compare hours per property with what each visit is priced at, and see which properties take longer than the contract supports.
Learn more05
Location analytics
GPS outdoors places each crew at the properties they serve, and very short stops under the badge's reporting interval may not be placed.
Learn more06
Field logistics
Balance route crews across properties by recorded hours, adding seasonal hires to the routes that run long.
Learn more07
AI advisory and analytics
Ask ZeroBadge AI which properties took more crew hours than priced this month, and the answer links to the visits.
Learn more
Safety alerts support your safety program. They do not replace supervision or training, ZeroBadge does not monitor alerts or contact 911, and in an emergency workers should call 911.
Where grounds-crew hours hide
A contract is priced per visit. The crew's day is a string of stops.
Commercial grounds contracts are priced on a visit: so many hours of mowing, edging and blowing at a property. Labor is the largest cost, and it is spread across a route.
Properties that run over their visit time
A shopping center priced at three crew-hours a visit takes five when the lot is full of leaves. Nobody sees the extra two hours unless the time is recorded by property.
Yard and dump time
Loading mowers at the yard, a dump run with a full trailer and a mulch pickup are paid time that belongs to no property. They get absorbed into whichever stop came next.
Seasonal crews and turnover
Spring brings a wave of new hires and summer brings a few departures. Every tool that needs a personal phone or a login makes each of them a morning of setup.
Weather days and reroutes
Rain moves a route by a day and a crew leader moves stops around. The schedule shows the original plan and the day's real work goes unrecorded.
Crew leaders carrying everyone's hours
On a four-person crew, one person usually writes the hours for everyone on a clipboard in the truck. The accuracy depends on how well that person remembers the day.
A route in June
One four-person crew, a Tuesday, nine properties.
Illustrative route for a mowing crew, from the yard to the last property.
Clipboard and a truck log
- 6:30 AMThe crew leader writes the start time for everyone at the yard.
- MiddayProperty arrivals are estimated at the end of each stop. The lunch break is written as 30 minutes whether it was or not.
- AfternoonA dump run takes forty minutes and gets added to the last property's hours.
- FridayThe leader turns in the sheet. Properties show round numbers that look nothing like each other.
Badge record
- 6:30 AMEach person powers on at the yard. Yard time is its own line, load-out included.
- All dayEach property is a location you've drawn. Time at each stop and the drives between them are recorded for each person.
- AfternoonThe dump run is a separate line at the dump, drawn once as a location, and doesn't inflate the last property.
- FridayHours by property for the week come from the record, with each person's hours on their own line.
Honest limits
How short stops and neighboring properties resolve.
The badge reports about every 5 minutes. That fits most route stops, and it sets a floor you should know about before you buy.
Very short stops
A stop of a few minutes can fall between two reports and may not be placed at all. A crew that touches ten small properties in two hours, five minutes each, may have some stops missing or merged with the drive. The time is still in the shift, as transit or time away from your locations.
Stops of about 15 minutes or more
These span at least two or three reports and are usually placed at the property. Quick mow-and-blow visits of that length are the sweet spot.
Small adjoining properties
Geofences around neighboring lots can overlap, and a position near the line may be placed at either one. Draw them as one location if they are serviced together, and don't expect to separate two storefronts in the same strip.
Large campuses and parks
A campus is one location unless you draw each section. ZeroBadge places a crew at a property, not at a flower bed or a particular lawn.
Open sky
Landscaping is outdoor work, so GPS usually does the placing. Tree cover and tall buildings can degrade a fix. Reports that can't be sent are stored and uploaded when signal returns with their original timestamps.
Across the week
Hours by property, with yard and drive time kept out of it.
For each property, the record gives hours at the stop by day, and each person's week is split across properties, the yard and the road. That is the number behind a renewal price, a route change or a conversation about a property that always runs over.
A stop at an address you haven't drawn still appears on the shift, as time away from your locations, and goes onto the review list.
Oct 5–9
Multi-site
10 of 24
workers this week
Site transfers
3
Transit
19.0 h
- Riverside
- Harbor Yard
- Northgate
- Shop
- Cascade Supply
- Transit
Lena O. · Foreman
4 locations · 46.7 h
Riverside 0.8 · Harbor Yard 38.1 · Shop 3.4 · Cascade Supply 0.4 · Transit 4.0
Ben C. · Journeyman pipefitter
2 locations · 44.3 h
Riverside 36.3 · Harbor Yard 8.0
Mateo G. · Sheet metal journeyman
2 locations · 44.3 h
Riverside 36.3 · Harbor Yard 8.1
Rosa D. · Journeyman pipefitter
2 locations · 44.3 h
Riverside 36.3 · Harbor Yard 8.0
Kenji H. · Apprentice
3 locations · 47.8 h
Riverside 44.0 · Shop 0.8 · Cascade Supply 1.2 · Transit 1.8
+ 5 more workers with time at more than one location
Why a phone app or a kiosk doesn't fit a route crew
A mower is loud, a crew is moving and the client's property has nothing to plug into.
A kiosk lives at one place
The one place a time clock could sit is the yard. It tells you who left the yard and when, and nothing about the nine properties after it.
Phones get dirty, wet and lost
Mowers, trimmers and blowers are not kind to a phone in a pocket. A personal phone on a work route also means the company relies on the worker's battery and data plan for the day's record.
Tapping at every stop
An app that asks a crew to check in at each of fifteen properties gets skipped by the second hour. A badge is powered on once and records without being asked.
Nothing at the property
A geofence is drawn in software from the property's address. No client approval, no equipment at the site and nothing to remove when a contract ends.
Rolling it out
Start with one crew and the properties on its route.
- 01
Draw the properties and the yard
Type each property's address. ZeroBadge draws a geofence around it. Add the yard, the dump and your mulch supplier as locations.Office · first day
- 02
Badge the crew
Give every crew member a badge, not just the leader. Spare badges go to seasonal hires.Office · first week
- 03
Power on at the yard
Everyone powers on at the start of the shift and off at the end. Stops record themselves.Crews · every shift
- 04
Review the week
Look at the review list for stops that didn't resolve, approve the week and send approved hours to your payroll provider.Office · weekly
Go deeper
Where landscaping companies usually look next.
- Industry guideField ServicesService techs on routes: customer stops, drive time and who is where right now.
- Industry guideFacility maintenanceContracted techs across a portfolio of buildings, with hours by property for client invoices.
- SolutionMulti-jobsite time trackingSite transfers, transit and supply runs inside one shift record.
- SolutionTime tracking without phonesA company-managed badge instead of an app on a worker's personal phone.
- SolutionLabor cost trackingLoaded rates, job budgets and forecasts from badge-recorded hours.
- SolutionPayroll integrationApproved hours sent to your payroll provider automatically. Nobody re-keys a timecard.
ZeroBadge AI
Ask about routes and properties
Ask in plain English and ZeroBadge AI answers from your own badge records, with each number linking to the visits it counted.
You ask
Which properties took more crew hours than we priced this month?
Riverside Office Park used 31 hours against 26 priced, and Hilltop Plaza 22 against 24. Each total links to its visits.
You ask
How long did Route 2 spend at the dump and mulch yard last week?
Route 2 recorded 6 hours 10 minutes at the dump and mulch yard across five days. Each stop links to its location readings.
You ask
Which crews left the yard after 7 AM on Monday?
Route 3 left at 7:22 AM and Route 5 at 7:48 AM. Both are listed with each worker's badge-on time.
Answers come only from your company's own records. Every number links to the records behind it. Read-only; admins control access.
How ZeroBadge AI worksQuestions
Questions landscaping companies ask.
How do you track landscaping crew hours across many properties?
Will it catch a five-minute stop at a small property?
Can it separate two small properties side by side?
Does every crew member need a badge?
How do approved hours reach payroll?
Last updated
Get started
See a route's hours by property in one week's record.
We'll walk through ZeroBadge with your crews' routes, your contracts and how you pay seasonal staff today.
What we will walk through
- 01How a crew's route is recorded property by property
- 02Which stops resolve and which are too short to place
- 03Hours by property, and approved hours for payroll