Time card calculator

Calculate a weekly time card

The week runs Saturday to Friday, the default workweek for construction crews on ZeroBadge. Leave a day blank if it was not worked. The pay rate is optional. Nothing you type is sent anywhere.

How does the calculator work out hours and overtime?

The calculator works in whole minutes for each day, then adds the week. It does not round to quarter hours or tenths, so what you see is the exact time between the two clock times.

1. Day span = end time minus start time, in minutes. If the end is earlier than the start, 24 hours is added, so 22:00 to 06:00 is 8 hours.
2. Day hours = (day span minus unpaid break minutes) divided by 60. It never goes below zero.
3. Total hours = the sum of the seven day totals.
4. Overtime hours = total hours minus the weekly threshold (40 by default), or zero if that is negative. Regular hours = total hours minus overtime hours.
5. Gross pay = rate x regular hours + rate x 1.5 x overtime hours.

What is the federal overtime rule?

Under the Fair Labor Standards Act, covered employees who are not exempt must be paid at least one and one-half times their regular rate for hours worked over 40 in a workweek. The Department of Labor describes the workweek as a fixed, recurring block of seven consecutive 24-hour periods that can start on any day and hour. The statute is 29 U.S.C. 207.

The federal rule is a weekly one. It does not require overtime for a long day on its own, and it does not allow averaging hours across two weeks to avoid overtime. Weekend or holiday work is overtime only if it pushes the week past 40.

What does the default week work out to?

With the default inputs, the crew member works five weekdays, totals 44 hours 30 minutes, and earns $1,496.00 before deductions, of which 4.5 hours are overtime.

A night shift that crosses midnight works the same way. A start of 22:00 and an end of 06:00 is 8 hours of span, and a 30-minute unpaid break leaves 7.5 hours for that shift.

How should you use the result?

Use it to check a timesheet before payroll, to estimate a week's cost, or to see how much overtime a schedule creates before you set it. It is a check, not a payroll record.

• Checking a handwritten card: type in the clock times. If your total differs from the foreman's by more than the break, one of the two has a math or entry error.
• Planning a week: drop the Friday end time by 30 minutes and watch the overtime fall by the same 0.5 hour.
• Costing overtime: compare the gross at 40 hours with the gross at 44.5 to see what an extra half-day of crew time costs per person.
• Moving between sites: hours are the same whichever jobsite they were worked at. Keep the jobsite and cost code on the card so labor can be allocated.

When start and end times come from a badge instead of memory, the hours are recorded as they happen. See automatic timesheets. Drive time between sites belongs on the card too; read travel time between job sites.